This guideline defines the complete requirements for ePDF delivery of the complete book. Nova recommends you to follow the below requirements for ePDF delivery of the complete book

1. Deliveries
2. Naming Rules
3. Crop marks
4. Cover
5. Title page
6. Copyright page
7. eISBN
8. Pagination
10. Linking from table of contents
11. Linking Conditions
12. List of Images/Tables
13. Fonts
14. Metadata
15. File size
16. Acrobat setting


The following are the PDF files need to be delivered for each print version of a product.

  • ePDF of the entire book
  • ePDF per chapter

Naming rules

The ePDF file of the book will be named as follows:

​​Type​​Content​​Naming rule
ePDF​​Complete book​​OrderNumber[ePDF]_book.pdf
Art ​​Article number of the book

Note: The chapterNr is given with three digits and leading zones

Crop marks

All crop marks must be removed from the whole document by cutting the pages to the final book size.


The book cover must be cut to the exact page size of the book inner pages. The Front- and Back-Cover must be added as the first pages of the ePDF. The pagination will be “Cover” for the cover and “Cover2” for the back-cover (language independent). A bookmark must be set to the cover and is named “Cover” (language independent). No bookmark will be set to the back-cover. The bookmark of the cover is the first bookmark of the book and is on the same level as the bookmarks of the rest of the book. Delete the barcode + barcode box and ISBN entirely from the back cover panel PDF.

Title pages

There is no bookmark for the title pages

Copyright page

Print related items should be removed.

“printed in”, “Gedruckt auf säurefreiem Papier”, …


The eISBN will be given by the publisher. The following are rules for adding the eISBN.

1. The eISBN must be added to the copyright page, even if the book does not contain it.
2. The same font as the font of the print ISBN must be used.
3. It must be added with the attachement (ebook).
Example: 347-0-1876-345-9 (eBook)


The following are the rules for pagination.

1. The pagination has to be exactly the same as in the content. Necessary changes must be done.
2. The Roman and Arabic pagination must be identical, even capitalization and the use of small letters has to be kept.


Follow the below steps for carrying out bookmark function,

1. Create a bookmark for each hierarchy level of the book that are available in the table of the contents of the print book.
2. Linebreaks in the headline should be replaced by a blank.
3. A full stop must be added, If there is no full stop at the end of the first line.
4. Every bookmark has to be defined to the corresponding target page. The setting for bookmarks and the bookmarked table of content should be FIT_PAGE, not FIT_VIEW.
5. For collective works/contributor books, the author name of a chapter should be added to the bookmark. Add a space and the author name in parenthesis after the title of the chapter.
Example: [Title] ([Author name(s)])
6. Just the author name, if there is only one author.
Example: Title of the contribution (Adam John)
7. For several authors, add a spaced slash between the names.
Example: Title of the contribution (Adam John/ John Franklin)
8. Ensure that the bookmark of the ePDF matches exactly the toc entry (ncx-file) of the EPUB.

Linking from the table of contents

Every chapter line of the printed table of contents should be linked to the target page.

The linkage should be done as follows:

  • Type of link: Invisible rectangle.
  • Action of the link: Go to a page view (FIT_PAGE, not FIT_VIEW).Linking from the table of contents.


The below table explains where the links should be added and where it should not be.

​​Links to be added​​Links should not be added
​​Every URL should be linked
​​If the index had been created with indesign/word functionality
​​If they had been created manually
​​If the crosslinks had been created with indesign/word functionality
​​If they had been created manually

List of images/List of tables

Every image/table entry has to be linked to the according content page.
Action of the link: Go to a page view (FIT_PAGE).


Rules listed below should be followed for font function.

1. All fonts must be embedded in the eBook.
2. Complete document must be searchable and text can be copied.
3. A preflight must be done to check if all fonts are embedded correctly.

Metadata (title and author)

The metadata of every single eBook must be added under the file properties. Follow the below rules for adding title and author names,


  • Title should be separated with a colon. Example: Main-title: Subtitle
  • If the Main-title ends with an exclamation mark or a question mark, these should not be separated with a colon.


  • All authors should be listed completely.
  • They should be separated through a comma between surname and forename as well as through a slash between each author. Example: For single author: Surname, Forename For multiple author: Surname, Forename / Surname, Forename etc.

1. If it is the editor information, the information eds, Herausgeber, cur, f.e. should be added as it is printed on the front cover.
2. If title and author are in caps, it should be changed to headline style, but intentional use of capitalization needs to be retained (Example: alienation).

File size

The maximum size of a converted ePDF (eBook) should not exceed 10MB – 15MB. If the file exceeds the maximum size it has to be compressed until the permitted size is reached.

Acrobat settings

The following settings are required:

Plate section

Follow the below rules for adding plate section,

1. If there is a plate section in a separate file from the contents, that plate section has to be inserted into the ePDF exactly in the same place where it would appear on the printed book.
2. The pages should be named with capital Roman Numbers,(“I, II, III,”) so as to not disturb the numbering remaining pages. A bookmark called “Plates” will be added for this section.